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Case Study: Saint Elmo's Childcare Jurong West


About Saint Elmo's Childcare

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Saint Elmo's Childcare has two branches in Singapore, both of which are using the Qoqolo Preschool Management System. Saint Elmo’s Childcare Jurong West started using Qoqolo in November 2013. They are currently using the older user interface (UI) of Qoqolo, and will be switching to Qoqolo’s new UI in 2016. 


Solutions

Consistency in Portfolios
Before using Qoqolo, the centre’s teachers did not have a consistent format for creating each child’s portfolio. With Qoqolo, there is now more consistency for creating portfolios, because there are specific templates, and assessment parameters can be set. In addition, there is also a domain-specific checklist, which helps the teachers to create portfolios based on the various developmental domains. 

Saving Paper and Resources
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Qoqolo has also helped the centre to save paper and resources. In the past, portfolios were all created in hard copy. For Saint Elmo’s Childcare, teachers would compile the artworks of each child, and place them in an A3-sized folder. The observations would then be printed out and pasted below the corresponding artwork. This method of creating portfolios for Parent-Teacher Meetings twice a year was very resource-heavy, and it was also difficult to store all the files. Also, attendance-taking and temperature-taking were all done on paper.

By using Qoqolo, the centre has been able to cut down on their use of paper and resources greatly. Attendance-taking and temperature-taking is now done on the Qoqolo system via smartphones or laptops, so teachers no longer need to print out sheets of paper to take attendance daily. A lot of resources are also saved by using Qoqolo’s portfolio, removing the need for bulky A3-sized files and for printing out each observation. The teachers can now simply snap a photo of the child’s artwork, and upload it onto Qoqolo to create a foliette for the child. Multiple foliettes are then compiled into a portfolio, which parents can easily access online on their smartphones or computers.

Convenient and Mobile

Qoqolo has helped to increase convenience for the centre’s teachers. Using Qoqolo, teachers can work on portfolios in school, at home, or even on the go, without having to carry at least 20 large files around. For the principal, it is also easier to vet the observations and foliettes, as it will all be in a centralized system, so there is no need to pass around hard copies of observations or thumbdrives. This saves a lot of time for both the teachers and the principal. 

Qoqolo has helped Saint Elmo’s Childcare to save time and resources, reducing the hassle involved in printing and filing hardcopy portfolios for each child in preparation for Parent-Teacher Meetings.